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Requests for Absence Verification

Who should submit a request?
Students who miss class due to:

• Bereavement
• Medical concerns (non-chronic conditions)
• Military activity
• Legal obligations
• University-sponsored events

How to submit:

Submit official documentation to the Office of the Dean of Students (DOS) within 14 days of the first date of absence and complete the Ìý´Ç²Ô±ô¾±²Ô±ð.

Religious observances:

Contact instructors directly to seek approval for absences due to religious holidays or observances.

For anticipated or recurring absences:

Students with ongoing medical/mental heath conditions should not use the Student Absence Verification Request. Instead, contact the Office of Accessibility Resources and Services (OARS)Ìý²¹³ÙÌýoars@njit.edu or (973) 596-2994.

Students already accommodated through OARS should coordinate absences directly with their instructor(s).

Important notes:

• DOS only verifies documentation; instructors decide whether to grant accommodations.
• Students must follow up with instructors about missed work.
• Requests will be rejected if the absence reason does not match submitted documentation.

Absences DOS will not verify:

• Pre-planned vacations
• Personal trips
• Weddings
• Graduations
• Non-Â鶹³ÉÈË°æ activities

Extended absences:

• Students missing or expecting to miss more than two (2) weeks must email dos@njit.eduÌý»å¾±°ù±ð³¦³Ù±ô²â.
• DOS may be unable to verify absences exceeding three (3) weeks in one semester.

Relevant Resources

• Â鶹³ÉÈË°æ Health Services & CityMD Urgent Care
• Center for Counseling & Psychological Services
• Mantra Health (Digital Teletherapy & Care Hub)

Pregnancy or Related Conditions

Students seeking excused absences or accommodations based on pregnancy or related conditions, including miscarriage or termination, should contact the Title IX Coordinator, Kristie Damell, directly at kdamell@njit.edu or by calling (973) 596-3446 to arrange for reasonable modifications.  Additional information can be found online at the Pregnancy and Related Conditions Website.

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Effective March 1, 2024, people who test positive for COVID-19 no longer need to isolate for five days. Per the CDC, people with COVID-19 should stay home until they’ve been fever-free without medication for at least 24 hours and their symptoms have been improving for 24 hours. Students with COVID-19 must submit a letter from a medical professional or a positive test result. Photos of test strips cannot be accepted.

When entering a request, please add the day the student tested positive and the following day to account for the 24-hour period. Students seeking to extend their absence must submit new documentation from a medical provider. 

Verifiable Documentation

Documentation must be clear and concise and submitted as follows:

• Medical – Documentation must be provided on official letterhead, signed and dated by a licensed medical or mental health provider, including the dates of treatment and the student’s anticipated return date.  

• Bereavement/Death in the Family – Documentation should include an obituary, memorial service pamphlet, or other item identifying the student as related to the deceased.

• Military/Legal Obligations – Only military orders or court papers will be accepted.

  • Military orders must be signed and dated by a commanding officer, including departure and return dates.

  • Court papers for legal obligations, including jury duty and required court appearances, must be signed and dated by the court clerk/judge/lawyer verifying the student’s attendance, including all applicable dates. 

• University-sanctioned Travel - Documentation includes proof of the scheduled event, flight and/or transportation itinerary, and proof of registration.